Faculty & Admin : Policies & Guidelines

Procedures for Proposal Approvals

Proposals for extramural funding opportunities, grants or contracts, must be approved by the department chair, the dean (or designee), and the Office of Sponsored Programs Administration prior to submission. Faculty are urged to consult with Ms. Sharon Dawson, grants administrator for the College, sjdawson@vcu.edu, (804) 827-0861, or Ms. Morgan Wood, assistant grants administrator, mewood@vcu.edu, (804) 827-3437, in preparation of the proposal budget prior to submission of the proposal for approval. If a proposal requires matching funds, this should be discussed with the dean (or designee) prior to beginning to write the proposal.

Faculty should allow two weeks for the approval process. Contracts with the private sector may take longer to review. Proposals received within 24 hours of the due date may not be processed in time.

Steps for submission of proposals for approvals.

1. After completing the proposal, attach a completed copy of the VCU Internal Approval Form (the "Green Sheet"), available on the Office of Research’s Sponsored Programs Forms Web page and submit the entire package to the department chair for review and approval.
2. Once the chair has signed the approval form, submit the entire package to Ms. Dawson or Ms. Wood (Blanton House 115 or 113). Ms. Dawson or Ms. Wood will review the package for compliance with VCU and agency policies, and arrange to obtain the signature of the associate dean. Allow at least two days for this process. Once the approval has been obtained, the faculty member will be notified.
3. The faculty member should submit the entire package, with approval signatures, to the Office of Sponsored Programs Administration for review and approval. Allow at least three days for this process. Once the proposal has been approved, the faculty member will be notified.