World Studies Media Center - Lab Use Policies & Guidelines
Last Updated- 04/03/10

General Use

1. The WSMC is open to all the entire VCU commmunity, but is specifically aimed at providing support and service to the students and faculty of the School of World Studies, the English Language Program and World Cinema students.
   
   
2. Lab-fee paying students and their teachers have priority over non-fee paying students.
   
   
3. Students and faculty must sign-in when entering the lab. The WSMC attendant may ask for VCU ID.
   
   
4. Lab reservations: Any faculty member wishing to teach in the WSMC should reserve Hibbs 424 in advance. Click here to access schedule (Read-only). Room reservations may be made in person, via email, or by phone (828-2320). Reservations are available on a first-come, first-served basis. SWS faculty may reserve the lab for up to four sessions at a time. Instructors may not reserve the lab (for a specific time slot) for the entire semester. Doing so, would block other instructors who may want to use the lab. Instructors who need the lab on a weekly basis have several options - they may reserve the lab for 4 weeks initially and after the first session they can reserve the 5th week and after the second session they can reserve the 6th week. Another possibility would be to reserve the lab for 4 weeks and after the 4th session, reserve it for another 4 weeks.
5. Hibbs 424 is designed for classroom use, faculty presentations, special events and other projects.
6. Hibbs 426 is our general purpose area and is open to all VCU students and faculty. When Hibbs 426 is full. The overflow will be allowed to use the computers in Room 424.
7. Instructors must accompany classes to the WSMC except under extenuating circumstances, in which case special arrangements must be made in advance with the Director of the WSMC.
8. Instructors may not send entire classes to the lab without prior notice.
9. No class may be scheduled outside of WSMC operating hours.

Conduct

1. Food and drinks are not allowed in the World Studies Media Center (WSMC). Students and faculty members may leave their food and drinks at the front desk while using the WSMC.
2. Students must sign in and present a valid VCU ID upon entering the lab facilities. The sign-in book is located at the entrance of Hibbs 426.
3. Offensive and confrontational language is prohibited.
4. Loud conversations are strictly prohibited.

Hibbs 426 - General Purpose Lab

1. Students must sign in when entering the World Studies Media Center.
2. Students and faculty must present a valid VCU ID when requesting to use lab resources (videos, CDs, print materials, other supplies)
3. If the lab is completely full, students will be allowed to use Hibbs 424 if it is unoccupied. Please see the lab attendant in Hibbs 425.
4. The WSMC is NOT reponsible for personal items left in the lab. Such items are kept in our Lost & Found. Please ask attendant for assistance.
   

Hibbs 424 - Classroom Lab

1. The classroom lab must be reserved in advance by SWS faculty (See schedule).
2. Teachers may reserve Hibbs 424 in person, by phone (828-2320) or by email (hellmanj@vcu.edu).

Borrowing Privileges

1. SWS faculty may check out up to 3 titles from the lab's media collections for the remainder of the current academic session (e.g., fall, spring, summer) or until the item is requsted by another instructor.
2. Students may not check out WSMC multimedia resources, but may use them in the lab with a valid VCU student ID.
3. No equipment may be removed from the WSMC without the prior approval of the Director of the WSMC or the Director of the School of World Studies.
4. Any equipment removed from the WSMC, which becomes damaged while away, will be repaired at the borrower's expense.

Media Duplication

1. The World Studies Media Center adheres to the copyright policies set forth by Virginia Commonwealth University.
2. Copyrighted videotapes may be converted to DVD without the written consent of the copyright owner if there is no DVD version available for purchase.

Audiovisual Production

1. Copyrighted audiovisual media will NOT be copied without the written consent of the copyright holder. Copyright information should remain on file in the WSMC.
   
   
2. Personal recordings may be copied by students and faculty when access to production resources is not restricted by a scheduled class in the WSMC or a previous production request.

Software:

1. Software will NOT be copied without the written consent of the copyright holder. Copyright information should remain on file in the WSMC.
   
   
2. Software may NOT be downloaded by students onto lab computers from the Internet or personal CD-ROMs.

Printer:

1. Pay-per-print service is available to all lab users.
2. SWS Faculty may request to use the lab's "free" printer.

Abuse of privileges:

Any student found abusing the above guidelines and policies may be asked to leave the WSMC and subsequently lose the right to use the facilities.